Privacy Practices
At City Sixth Form, we take your privacy seriously. We are committed to protecting your personal information and ensuring that it is handled securely, fairly, and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This page outlines how we collect, use, store, and protect your information when you visit our website or engage with our services.
1. Who We Are
City Sixth Form (“we”, “our”, or “us”) operates the website www.citysixthform.co.uk.
We are an independent sixth form college offering education and support to students preparing for higher education and employment.
If you have any questions about this notice or wish to exercise your data protection rights, please contact our Data Protection Officer:
📧 Email:academy@clc-london.ac.uk
2. Information We Collect
We may collect and process the following types of information, depending on how you interact with us:
a) Students and Applicants
Full name, date of birth, and contact details
Academic records and qualifications
Parent or guardian details
Application forms, references, and interview notes
b) Website Visitors
Information provided via contact or enquiry forms (such as name, email address, and message)
Technical information including IP address, browser type, and cookies for analytical and functional purposes
c) Staff and Job Applicants
Employment history, qualifications, references, and proof of identity
3. How We Use Your Information
We use your personal data only for legitimate educational, administrative, and operational purposes, including:
Processing student applications and admissions
Managing student enrolment and support services
Communicating with students, parents, and guardians
Maintaining academic and attendance records
Ensuring safeguarding and student welfare
Improving our website, systems, and services
Meeting our legal and regulatory obligations
4. Legal Basis for Processing
We process your personal information under one or more of the following legal bases:
Consent: When you have given clear permission for us to process your data (for example, through an online form).
Contract: To provide educational services or process applications.
Legal Obligation: To comply with statutory duties such as safeguarding or government reporting.
Legitimate Interests: For day-to-day operations, communication, and service improvements.
5. Sharing Your Information
We will never sell or share your data for marketing purposes. However, we may share your information, where appropriate, with:
Awarding bodies and examination boards
Universities, colleges, or apprenticeship providers (with your consent)
Government bodies such as the Department for Education, Ofsted, or local authorities
Trusted IT or service providers who support our operations
All third-party organisations are required to handle your information securely and in compliance with data protection law.
6. Data Retention
We only retain personal information for as long as necessary to fulfil its intended purpose or meet legal requirements.
Student records are normally kept for up to six years after leaving the college.
Application data is deleted within twelve months if the applicant does not enrol.
7. Your Rights
Under the UK GDPR, you have the right to:
Access a copy of your personal information
Request correction of inaccurate data
Request deletion of your data (where applicable)
Withdraw consent at any time (where processing is based on consent)
Object to or restrict how your data is processed
Request data portability (transfer to another organisation)
To exercise any of these rights, please contact: privacy@citysixthform.co.uk
If you are dissatisfied with how we handle your data, you have the right to raise a concern with the Information Commissioner’s Office (ICO): www.ico.org.uk.
8. Cookies and Website Analytics
Our website may use cookies to improve functionality and gather anonymous statistics on visitor activity.
Cookies help us understand which pages are most useful and improve your browsing experience.
You can adjust your browser settings at any time to refuse or manage cookies.
For more details, please refer to our [Cookie Policy] (if available).
9. Data Security
We have implemented appropriate technical and organisational measures to protect your personal information, including:
Encrypted communications (SSL)
Secure servers and restricted data access
Regular staff training in confidentiality and data protection
These measures help to prevent unauthorised access, alteration, or disclosure of your data.
10. Updates to This Notice
We may update this Privacy Practices notice from time to time to reflect changes in law or operational procedures.
Any updates will be published on this page with the revised date shown above.
11. Contact Us
If you have any questions, requests, or concerns regarding this Privacy Practices notice or your personal data, please contact: